Convention Package 

Welcome to Chicago 2008

THE HOTEL

Doubletree Hotel

1909 Spring Road

Oak Brook IL 60523

1-630-472-6000

The Doubletree Hotel Oakbrook is a smoke–free hotel, located west of Chicago and is a convenient drive from both O’Hare and Midway airports.  Newly renovated, this hotel provides a great setting for convention.  Rooms have hi-speed internet & wireless service, plush pillow top mattresses with “Sweet Dream” plush bedding, and the other usual amenities.  Refrigerators are available for $25 per day.  There is an indoor swimming pool, whirlpool, and fitness center.  A Cash Station machine is available and you can store your valuables in a safe located at the front desk. The hotel is wheelchair accessible, but no pets are allowed.  Check-in is at 3:00 p.m. and check-out is at 12:00 noon.  Dining options in the hotel are Anthony’s restaurant for dinner, the Atrium Café for breakfast and lunch. Foxes Sports Bar & Grill is open for dinner.  Located next to Oak Brook Mall, you will find shopping and many restaurants within a short walking distance.

For those driving or renting a car, there is free parking on the premises of the hotel.   There is one covered garage and two outdoor lots.  Valet Parking is $8.00.  Avis car rental is at the hotel (630) 572-0405.

                                                                       HOTEL SHUTTLE

The hotel provides a free shuttle to anywhere within a 5 mile radius.  Please contact the Concierge or front desk to schedule a time, a reservation, or obtain a list of restaurants in the area.  This service is not available for airport transportation.

YOUNG ADULTS & CHILDREN

We welcome children and young adults to this convention.  Children under the age of 18 may stay in their parents’ room for free.  Please note:  Rollaway beds are not available.   As this is an adult convention, minors will be asked to leave the Friday and Saturday night dinners as soon as dancing begins.  No one under the legal drinking age of 21 is permitted in any hospitality room while alcohol is being served.  At any time during the week if a minor is creating a distraction or interfering with hotel or convention staff, the minor will be asked to leave the room.  Parents are responsible for the conduct of their children at all times and are to see that the rules are followed.

WAIVERS

Each adult in attendance must sign a waiver form assuming responsibility for his or her actions.  A parent or guardian must sign a waiver for any children or young adults attending under their supervision.

            WORSHIP SERVICES

            Catholic and Non-Denominational Services will be held at the hotel on Saturday. 

            Time and place to be determined.

ADS FOR CONVENTION BOOKLET

If you wish to place an ad in the convention book, send the information directly to

     Barb Rog

       3856 N. Nordica Avenue

       Chicago IL 60634-2378

            Prices for ads are:

Full Page             $100.00

Half Page               $50.00    

¼ Page                  $25.00

Business Card       $10.00

CONVENTION PACKAGE COSTS & EXTRA NIGHTS

Following are the costs for the weekend package which includes housing on Friday and Saturday nights, dinner Friday and Saturday, and breakfast Saturday and Sunday.

Single - $495.00                Children between the ages of 5-17 with parent - $175.00

Double - $395.00

Extra nights in the hotel will be available at the following rates per room per night.  Call the hotel to secure your extra night stays, rates listed do not include applicable taxes.

Click on the logo for a direct link to hotel reservation

The hotel’s telephone number is 630-472-6000.

Single   $119 plus tax

Double $119 plus tax

SCHEDULE OF PAYMENTS

Please remember that these are the dates deposits are due in Chicago not the date they are due to your convention coordinator.   All payments are in U.S. funds.

February 15, 2008 - $100 Non-refundable plus Cubs, White Sox & Second City tours, if you plan to attend.  Please include your trip form so we can begin to purchase tickets for events.

April 1, 2008 - $100 plus all pre-convention activities

June 2, 2008 - Balance Due

Please pay your convention chair, who will send one check for those attending from your club.

All checks are payable to NHLBCC 2008, Inc.

All registration materials should be sent to:

NHLBCC 2008, Inc.

C/o Barb Rog

3856 N Nordica Avenue

Chicago, IL  60634-2378

Email- nhlbcc2008@comcast.net

CANCELLATION POLICY

The first $100 of your payment is non-refundable. All pre-convention activities are non-refundable unless someone else takes your place.

Any cancellation made by June 1, 2008 will be refunded at 100% of monies paid for the Convention Package except for the $100 deposit.

No refunds will be made for cancellations after June 2, 2008.

SCHOOL DAZE REMEMBERED

Friday Night – Prom Night

Our theme is “School Daze Remembered” and Friday night is Prom night!  Dress is formal, black tie optional.  A tuxedo can be rented by contacting MW TUX in Oakbrook (630-574-8440) or at www.themenswearhouse.com.  See menu choices on the registration form.  

Saturday Morning Breakfast - Homeroom

Following the buffet breakfast, we will hear from each Booster/Fan Club president/representative.  Members of the NHLBC 2009 Convention will then present their information.  Remember to take good notes!  If a club had a raffle during the week this would be the time to announce your winners.  In keeping with our school theme, we are asking for donations of school supplies.  Please bring all school supplies this meeting.  All donated items will be distributed to children attending Alessandro Volta Elementary School.

Saturday Night – School Dance

In continuing with our “School Daze Remembered” theme, Saturday night is a School Dance!  Bring your dancing shoes, and wear your school colors or something with your school’s name.  See menu choices on the registration form.

NOTE:  Before the dancing begins, we will:

                                                                                SURVIVOR NIGHT

Continuing with the tradition of Survivor Night…….

     1.  This is an adult event.  No one under the age of 21 will be allowed to participate.

     2.  Survivor night will begin at approximately 1 am.  If you are going to survive you are expected to stay in the designated areas from start time until breakfast.

     3.  A Chicago convention committee designee reserves the right to disqualify anyone not in noncompliance of these guidelines. 

DIRECTIONS

FROM O’HARE INTERNATIONAL AIRPORT

Exit airport to I-294 South (Indiana) to I–88 West to Cermak/Spring Rd (22^nd Street) exit.  Go straight through the traffic light (crossing 22^nd street) onto Spring Road.  The hotel will be on the right, on the corner of Harger & Spring Roads.

Distance from hotel – 11 miles

Drive time – 20-25 minutes

FROM MIDWAY AIRPORT

Exit airport to Cicero Avenue North to I-55 South (St Louis) to I-294 North (Wisconsin) to I–88 West to Cermak/Spring Rd (22^nd Street) exit.  Go straight through the traffic light (crossing 22^nd street) onto Spring Road.  The hotel will be on the right, on the corner of Harger & Spring Roads.

Distance from hotel – 18 miles

Drive time – 30-35 minutes

NOTE:  I-88 is under major construction.  When driving from the airports, make sure that when you enter Westbound I-88 you go through the MANUAL/CASH tollbooths on the right.  Don’t try to use the I-PASS or EASY-PASS lanes.  Cermak/Spring Rd exit will be the 1^st exit on the right.  CHECK OUR WEBSITE NEWS FOR CURRENT CONSTRUCTION UPDATES.

TRANSPORTATION

Rental Cars

O’Hare International Airport has just about every major rental car companies.  For your information there is an Avis Rental Car (direct number 630-572-0405) at the hotel.  This is great if you wish to rent a car for just a few days.

Taxi

If you wish to use a taxi from the airport, the ride will cost between $35-45.  This is a per ride fare.  So if you have 3 or 4 people this is a good option.  

                                                      TRANSPORTATION – Airport Shuttle

An Airport Shuttle service is available from Airport Express Transportation; it is available from both airports. 

To obtain a coupon for discounted round trip services please make a reservation by either:

·         Calling 1-800-284-3826.

·         Or use the link below.

 https://airportexpress.hudsonltd.net/res?USERIDENTRY=HC&LOGON=GO

 In both cases, please use Code – HC. 

Upon arrival at O'Hare Airport:

 

  Shuttles depart from O'Hare Airport every 10-15 minutes for suburban hotels.   

  Loading zones for boarding the Airport Express shuttle are at Door 1E – Terminal One, Door 2D –

  Terminal 2, Door 3E – Terminal 3 and Door 5D –Terminal 5 across from baggage claim on the Baggage Claim level.

  At the International Terminal they are located just outside Door 1E which is outside of Baggage Claim and Customs.

  The last Airport Express van leaves O'Hare at 11:30 pm seven nights a week.

Upon arrival at Midway Airport:

 

   Shuttle depart from Midway Airport every 15 minutes for service to suburban hotels.

   Our airport express ticket counter and loading zone is located at Door 3, lower level across from Baggage Claim.

Your return trip from the Doubletree will be scheduled with the

information listed on your convention application form.

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